HR Advisor (6-month Contract)

Withers

Job title: HR Advisor (6-month Contract)

Reports to: HR Manager, Hong Kong and Head of HR, APAC  

Location: Hong Kong

About Withers HK Professional Services Limited

In 2008, Withers established its Hong Kong office to offer on-the-ground support in Asia for the firm’s international client base. Today, its multinational team of lawyers and legal professionals offers one of the most comprehensive arrays of client services across various major jurisdictions. Withers is also able to put together a cross-disciplinary team of advisers with the relevant experience and expertise for complex, cross-border transactions in the region. Its team understands both domestic and international issues and how different legal regimes interact and impact each other.

Who are we looking for

We are looking for a bright, enthusiastic and capable HR Advisor to provide administrative and generalist advisory HR support to our Hong Kong office.  This role provides the opportunity to work in closely with key decision makers, creativity through the participation of recruitment campaigns and broader projects, as well as provide essential support to our staff. 

The HR team works collaboratively to support the business in a true business partnering model.  You will have a varied and dynamic role providing essential support to all of our divisions as well as across the wider generalist HR team.  The varied nature of this role means that as well as providing key administrative support, you will also have a business facing role requiring you to liaise and build key relationships across the firm.  

Areas of focus and responsibilities

Compliance

• Act as the first point of contact for the HK Law Society and handle related matters (eg, Practising Certificate renewals, notification of change, RFL and OLQE applications).
• Coordination of visa applications and renewals for employees

Learning & Development

• Assist the Global L&D team in co-ordinating CPD seminars for HK
• Support in the management of CPD points for HK qualified lawyers

Talent Acquisition

• Assist the APAC Talent Acquisition Manager (TAM) in the recruitment process for the Hong Kong office:
  • first point of contact for candidates and conduct recruitment assessments;
  • scheduling of interviews and complete reference checks; and
  • support in conducting interviews for legal and support roles
• With the support of the TAM and HK HR Manager, coordinate trainee/graduate recruitment programs including:
  • campus recruitment campaigns
  • Interview scheduling and supporting on student interviews
  • Onboarding of trainees/graduates and coordinating 'seat' rotations
  • Organising intern events 

General support

• Provide general support and managing employee life cycle (from on boarding to offboarding);
• Assist in payroll calculation, as well as administration of the Firm's compensation and benefits offering;
• Maintain and update HRIS (SelectHR) as needed;
• Annual project support in an administrative capacity (eg. annual salary review, performance appraisals); and
• Ad hoc project work at both regional and global level.

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Skills and attributes

• Excellent written and verbal communication skills
• High service delivery standards in every respect with the ability to inspire confidence and have respect of others
• Exceptional attention to detail and a sense of urgency
• With a flexible mindset, the incumbent will show initiative and look for efficiencies in everyday tasks
• Proactive management of your own workload, the ability to prioritise, be methodical, adapt to changing deadlines and to work under pressure
• A friendly team player with a collaborative approach and importantly a "can-do" attitude
• Genuine interest in the development of employees and their engagement within the workplace

Qualifications required

• 3-5 years working experience in either a Law Firm or a Professional Services Firm
• The ideal candidate will have strong HR administration experience within a professional services organisation
• Highly PC literate with strong systems skills
• Must have excellent Excel and Word skills 

About Withers 

A law firm focused on people, performance, and collaboration.

For the past 125 years, we have supported some of the world’s most remarkable people and organizations at defining moments in their lives.

As the global private client firm, we are trusted advisors to families, founders, fiduciaries and businesses – and more than this, to governments, charities and financial institutions.

We structure, grow and preserve capital. We protect reputations and relationships, ideas and innovations. We secure our clients’ legacies across generations.

We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.

Many of our clients are shaping the future and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

We are delighted that we have been awarded Mansfield Certification Plus in relation to our recruitment and leadership progression efforts in the US and UK. This certification is an encouraging milestone as we continue to champion diversity within our organization and in the wider legal sector.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

Information for Recruitment Agencies

Withers endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withers operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities Employment Statement 

It is the policy of Withers to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

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